Personal Assistant

About T&P^m

T&P^m is one of the world’s leading full service creative and media agencies, connecting talent and tech to drive growth for brands. Formed by the integration of The&Partnership and mSix&Partners, it brings together content and distribution into a single, holistic end-to-end marketing solution. Backed by WPP and GroupM and combined with the agility of an entrepreneurial Partner-led mindset, the multi-discipline agency spans four continents with 45 offices and over $1.2 billion dollars in billings globally. As an early adopter with the first ever AI-generated TV ad for Lexus in 2018, T&P^m is focused on harnessing AI across all its outputs with its 1,900 people already trained on WPP’s proprietary AI platform Creative Studio, to deliver enhanced outcomes for clients.

We believe in The Power of &, connecting talent & tech to fuel brand growth. Our teams blend creative, media, experience and technology specialists from across our marketing practices. The performance mindset of these teams optimises to business outcomes in every channel, fueled by the latest innovations in AI. Working alongside our clients’ marketing departments, we deliver ‘&mplified Creativity’ to solve their business and brand challenges seamlessly, creatively and efficiently.

Ultimately of course, we are our people. They’re the most important part of our business, so we want to make a lasting impression on them in the same way they do on us, by striving to become the most important place in their careers.

That’s why we do our best to build strong communities around them; provide the best possible opportunities for them to develop & grow; and empower them to make a difference to their clients and the world at large. Our strengths often lie in our differences, so we challenge and champion each other and our clients, to be the very best we can be.

The role

We are looking for a skilled and capable Personal Assistant to join our admin team and be responsible for supporting some of our Senior Leadership Team. Currently, this includes our Chief Investment Officer, Chief People Officer, Chief Technology Officer and a Client Lead.

This role would suit a team player who is looking to learn more about both creative and media and someone wanting to further develop their skills in working with many disciplines in a fully integrated agency. As business demands change, we work flexibly in the team and make resource amends where necessary.

This is a fast paced, innovative role and requires someone who can think on their feet and relishes in an ever-evolving environment.

Key requirements and responsibilities

• Smooth and efficient management of complex diaries. Proactive and able to forward plan, flagging clashes well ahead of schedule.
• Inbox mgmt and meeting minutes for our Chief Investment Officer.
• Acting as the ‘face’ and first point of contact; on behalf of the above, fielding and responding to queries, dealing with day-to-day requests. Liaise and build high standard relationships with colleagues, clients and their PA’s.
• Responding to email requests promptly and with a fast response time to other PA’s and managing diary invites.
• Maintaining team lists, org charts and distribution lists.
• Assisting with any research, presentation decks, board papers.
• Helping to organise travel efficiently and cost effectively.
• Booking meetings rooms/catering, organising regular calls/videoconferencing and ensuring technology is tested and works. Sometimes this will involve large events/dinners external to our offices spaces.
• Submitting and organisation of timesheets, expenses and holiday requests.
• Supporting rest of admin team with culture/agency socials/training/events.
• Dealing with ad hoc requests efficiently on a daily basis and providing cover for others in the PA team during absence.

Role-specific professional and technical skills

• This is an important role and requires an individual with experience, strong attention to detail and ability to use initiative.
• Comfortable taking direction, but prepared to manage upwards as well as downwards, providing suggestions and solutions to problems.
• Dynamic, creative, flexible – able to work to tight deadlines.
• Ability to respond and adapt to a constant change in priorities.
• Articulate, accurate, able to produce written documents with appropriate language, tone and to a high standard.
• Highly computer literate – Excel, Word, PowerPoint, google slides are an advantage, as well as understanding of Teams/Zoom set ups.
• Honesty, integrity, trust and discretion.
• Calm, assertive, but fun with a good sense of humour, lots of patience and energy.
• Ideally previous experience of working in an agency/creative environment, PA experience essential.

T&P^m embraces and celebrates diversity, inclusivity, and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We are a worldwide creative agency that represents global clients. The more inclusive we are, the more brilliant work we can create together.